Careers

Office Administrator

POSITION: OFFICE ADMINISTRATOR

Job Ref: SOK/HRM/2015

Responsible To: Managing Partner

Vacant Positions: One

Reporting to the Managing Partner, Partners and Associate

JOB DESCRIPTION:

• Ensuring timely implementation of tasks assigned;
• Creating awareness, publicity and advocacy to galvanize support for the Law firm;
• Creating and maintaining strong relationships and communications linkages with key stakeholders;
• Monitoring and evaluating all aspects central to the execution of the tasks assigned;
• Providing secretarial, logistical and coordination services to all tasks assigned;
• Organising and servicing meetings (producing agendas and taking minutes)
• Managing databases, Handling correspondence, file papers and documents
• Implementing new procedures and administrative systems
• Liaising with relevant organisations
• Coordinating mail-shots and similar publicity tasks
• Write business letters, reports or office memos using word processing programmes
• Answer telephone enquiries from customers, attend to visitors and assist other staff in the organisation with their enquiries
• Operate a range of office machines such as photocopiers, computers and faxes
• Conducting research on topical issues relevant to Law firm;
• Any other functions as may be assigned from time to time.

Personal Requirements:

• able to supervise others
• good oral and written communication skills
• aptitude for working with computers
• Good organisation skills.
• Be a visionary, self-driven individual with outstanding knowledge and experience in planning and implementation of office administrations;
• Outstanding managerial and organizational skills and be able to lead and manage result oriented teams;
• A clean track record of honesty and integrity;
• Excellent negotiation, interpersonal and team work skills;
• Strong leadership skills and sound judgment to interpret, analyze and resolve operational problems; and